Privacy/Data Use and Protection Notice
Under local data protection law, we are a ‘controller’. This means that we may collect personal data about you when you engage with us and we determine how that personal data is used. In this Notice, we set out how we process personal data and your rights and options regarding the way we use your personal data (including through our website). This Notice applies where we are acting as a controller with respect to your personal data.
When you give it to us directly
When we obtain it indirectly
For example, your personal data may be shared with us by third parties including, for example, our business partners; sub-contractors in technical, payment and delivery services. To the extent we have not done so already, we will notify you when we receive personal data about you from them and tell you how and why we intend to use that personal data.
When it is available publicly
Your personal data may be available to us from external publicly available sources. For example, depending on your privacy settings for social media services, we may access information from those accounts or services (for example when you choose to interact with us through platforms such as Facebook, LinkedIn or Twitter).
When you visit our website
When you visit our website, we automatically collect the following types of personal data:
Technical information, including the internet protocol (IP) address used to connect your device to the internet, browser type and version, time zone setting, browser plug-in types and versions and operating systems and platforms.
Information about your visit to the websites, including the uniform resource locator (URL) clickstream to, through and from the website (including date and time), services you viewed or searched for, page response times, download errors, length of visits to certain pages, referral sources, page interaction information (such as scrolling and clicks) and methods used to browse away from the page. The source of the usage data is our analytics tracking system.
information contained in or relating to any communication that you send to us ("correspondence data") including the communication content and metadata associated with the communication and metadata generated by our website associated with communications made using the website contact forms;
In certain situations, we may collect and/or use these special categories of data (for example, health information such as HIV status if you disclose this to us directly such as through email. We will only process these special categories of data if there is a valid reason for doing so and where the data protection law allows us to do so.
to provide further information about our work, services, activities or products (where necessary, and only where you have provided your consent to receive such information (where the law requires us to obtain your consent) – such as when you sign up to receive our email newsletter and/or notifications;
Your account data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you;
to satisfy legal obligations which are binding on us, for example in relation to regulatory, government and/ or law enforcement bodies with whom we may work (for example requirements relating to the payment of tax or anti-money laundering);
Where you have provided us with your consent previously but do not wish to be contacted by us about our projects and/or services in the future, please let us know by writing or emailing the Data Privacy Office (see Section 1.4).
Where you have provided your consent for us to use your personal data in a certain way (for example, to use your personal data to send you direct marketing by email and we may ask for your explicit consent to collect special categories of your personal data).
Where necessary so that we can comply with a legal obligation to which we are subject (for example, where we are obliged to share your personal data with regulatory bodies which govern our work and services).
Where necessary for the performance of a contract to which you are a party or to take steps at your request prior to entering a contract (for example, if you apply to work for/ volunteer with us).
Where it is in your/someone else’s vital interests (for example, if we became aware that there is a medical emergency).
Where there is a legitimate interest in us doing so (for example, processing data about your use of our website and services, our legitimate interests in monitoring and improving our website and services, or using data contained in or relating to any communication you send us, as well as our legitimate interests in the proper administration of our website, business and in our communications with users).
The data protection law allows us to collect and process your personal data if it is reasonably necessary to achieve our or others’ legitimate interests (as long as that processing is fair, balanced and does not unduly impact your rights).
When we process your personal data to achieve such legitimate interests, we consider and balance any potential impact on you (both positive and negative), and your rights under data protection law. We will not use your personal data for activities where our interests are overridden by the impact on you, for example where use would be excessively intrusive (unless, for instance, we are otherwise required or permitted to by law).
We do not share, sell or rent your personal data to third parties for marketing purposes. However, in general we may disclose your personal data to selected third parties in order to achieve the purposes set out in this Notice. Non-exhaustively, those parties may include:
Members of our group – we may disclose your personal data to any member of our group of Foundations (this means our subsidiaries, our ultimate Foundation and all its subsidiaries) insofar as reasonably necessary for the purposes, and on the legal bases, set out in this Notice. Information about our group can be found on our website.
We may disclose your personal data to professional advisers insofar as reasonably necessary for the purposes of obtaining professional advice, or the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
In addition to the specific disclosures of personal data set out in this section, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person as required by law. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of- court procedure.
This section provides information about the circumstances in which your personal data may be transferred to a location outside the country or region covered by the data protection law. We will refer to area covered by the data protection law as the protected region.
Given that our work is international, and we have offices and facilities around the world, and because we use agencies and/or suppliers to process personal data on our behalf, it is possible that personal data we collect from you will be transferred to and stored in a location outside the protected region.
Some countries outside the protected region may have a different or lower standard of protection for personal data, including lower security requirements and fewer rights for individuals. Where your personal data is transferred, stored and/or otherwise processed outside protected region, we will take all reasonable steps necessary to ensure that the recipient implements appropriate safeguards (such as by entering into standard contractual clauses or working with entities certified under the data privacy laws) designed to protect your personal data and to ensure that your personal data is treated securely and in accordance with this Notice. If you have any questions about the transfer of your personal data, please contact our Date Privacy Office.
This section sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.
We may in any case retain your personal data for along as may be necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
If you request to receive no further contact from us, we will keep some basic information about you on our suppression list in order to comply with your request and avoid sending you unwanted materials in the future.
We are committed to keeping your personal data safe and secure and we have appropriate and proportionate security policies and organisational and technical measures in place to help protect your personal data.
We will notify you of significant changes to this Notice by e-mail where reasonably possible for us to do so. If we do not have your contact details, we will notify you of any changes by posting a notice on the website where reasonably possible
In this section 13, we have summarised the rights that you have under data protection law. Some of the rights are complex and may apply only in certain circumstances – for more information, we suggest you contact the Data Privacy Office (see Section 1.4).
you can write to us to ask for confirmation of what personal data we hold on you and to request a copy of that personal data. Provided we are satisfied that you are entitled to see the personal data requested and we have successfully confirmed your identity, we will provide you with your personal data subject to any exemptions that apply.
if you believe our records of your personal data are inaccurate, you have the right to ask for those records to be updated. You can also ask us to check the personal data we hold about you if you are unsure whether it is accurate/ up to date.
at your request we will delete your personal data from our records as far as we are required to do so. In those cases where you ask us to delete your personal data due to our use for marketing, we will suppress further communications to you, rather than delete all of the information.
you have the right to object to processing where we are (i) processing your personal data on the basis of the legitimate interests ground, (ii) using your personal data for direct marketing or (iii) using your personal data for historical or scientific research purposes or statistical purposes.
to the extent required by the data protection law, where we are processing your personal data (that you have provided to us) either (i) by relying on your consent or (ii) because such processing is necessary for the performance of a contract to which you are a party or to take steps at your request prior to entering into a contract, and in either case we are processing using automated means (i.e. with no human involvement), you may ask us to provide the personal data to you – or another service provider – in a machine-readable format.
where we rely on your consent to use your personal data, you have the right to withdraw that consent at any time. This includes the right to ask us to stop using (including profiling for direct marketing purposes) or to unsubscribe from our email list at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.
You are entitled to make a complaint about us or the way we have processed your personal data to a supervisory authority responsible for data protection. You may do so in the state of your habitual residence, your place of work or the place of the alleged infringement.
accounts, that information, along with any information disclosed in your communication, can be collected and used by third parties and may result in unsolicited messages from third parties. Such activities are beyond our control and this Notice does not apply to such information. Any submissions to chat rooms or other public areas on this site are accepted with the understanding that they are accessible to all third parties. If you do not want your comments to be viewed by third parties, you are advised not to make any submissions. Ultimately, you are solely responsible for maintaining the secrecy of your password and/or account information. Please be careful and responsible whenever you're online.
Acknowledgments and Acceptance of Privacy Notice
Authorize the use of your personal information for the marketing, and promotional activities.
In case of not granting consent, AHF will not collect nor process your personal information for the aforementioned purposes.
I do not accept
The collection and processing of sensitive information as provided in any local supplement and for the stated, explicit and lawful purpose indicated in that supplement.
I do not accept
“AHF” means AIDS Healthcare Foundation, Kenya, a non-governmental organization organized under the laws of Kenya.